AR Balance Adjustments from Post Adjustments

Entering an AR Balance Adjustment will credit or debit the Invoice balance. Also see Post Adjustments Video Tutorial and Related Tasks.

 

This document will take you through the steps to post an AR Balance Adjustment from Post Adjustments and illustrate the end results in Account Inquiry, Customer Invoice and Adjustment Journal . You will also find information to include an optional GL Account selection on adjustments.

 

 

Navigate To: Accounting>Adjustments>Post Adjustments

 

AR Balance Adjustments

 

  1. Select the Adjustment Date. The date selected will be reflected in the Adjustment Journal for that period.
  2. Select a Reason Code from the drop down.
  3. Enter Invoice # or Customer/Site. Click the to open the Customer Quick Search.
  4. Enter adjustment amount beside the invoice(s) as positive or negative in the Applied field.
  5. Verify the Balance per Invoice line item and Total Outstanding.

  1. Click Save.
  2. Preview Log to view Adjustments prior to completing all Adjustment postings.(Optional).
  3. Print & Clear Adjustment Log when finished posting Adjustments . (Optional, recommended).

 

AR Balance Adjustments with General Ledger Accounts

AR Balance Adjustments have the option to Enforce GL Account on Adjustments. Utilizing this function will force the user to make a GL Account selection for all AR Balance Adjustments. Click the above link for setup instructions.

 

Account Inquiry

Account Inquiry will display the Adjustments in the Adjustments column in the Invoice List and the invoice balance will now reflect the adjustment amount. The Invoice Detail will display the adjustment date, reason code, reference and amount.

 

Invoice

AR Balance Adjustment will be included in the Invoice Summary.

 

Adjustment Journal

 

Navigate: Report>Accounting>Journals>Adjustment Journal

  • Adjustment Journal is run for a Billing Period.
  • Adjustments posted during the reported Billing Period will be included.
  • Adjustments entered through Account Inquiry are included on the Adjustment Journal along with Adjustments entered through Post Adjustments and Batch Post Adjustments.
  • The below Adjustment Journal sample is presented in Detail.

 

Adjustment Listing

 

Navigate: Report>Accounting>Listing>Adjustment Listing

  • Adjustment Listing is run for a Date Range.
  • Adjustments posted during the selected date range will be included.
  • Adjustments entered through Account Inquiry are included on the Adjustment Listing along with Adjustments entered through Post Adjustments and Batch Post Adjustments.
  • The below Adjustment Listing sample is presented in Detail.

 

Related Tasks

Adjustment Reason Code

Adjustment Reporting

AR Balance Adjustments from Account Inquiry

Invoice Detail Adjustments

Pending Adjustment Approval